Peppertree Bay Realty Inc. Rental Agreement

Peppertree Bay Realty Inc
6056 Midnight Pass Road
Sarasota, Florida USA 34242

T 941.349.7777
F 941.346.0371

We thank you for choosing Peppertree Bay and hope you enjoy your stay in Florida. If Terms and Conditions are acceptable, please sign this agreement and return it to Peppertree Bay Realty, Inc. If you are renting the unit sight unseen, your signature(s) on this reservation release Broker and its representatives from any deficiencies you may find in the unit upon your arrival. Please bring your copy with you on arrival.

Make checks for above payable to:
PEPPERTREE BAY REALTY, INC. , 6056 Midnight Pass Road, Sarasota, Florida 34242 unless otherwise instructed in writing. Taxes are subject to change according to applicable law. Broker will hold Cleaning / Damage / Utility Deposit (‘Deposit”).

UTILITIES: Lease Includes electricity, local phone service, water and sewer, cable television and internet service. Long distance calls are blocked; please use a calling card or cell phone. Landlord and Broker shall not be liable for interruptions of utility services due to mechanical or electrical failure, Acts of God, or any reasons beyond the control of Landlord or Broker.



This Agreement is intended to be a legal and binding contract and is subject to the approval of Peppertree Bay Association, Inc. Parties signature below signifies their agreement with all terms of this agreement.

CHECK-IN: Check-in time is any time after 3:00 p.m. Upon arrival, you will pick up your keys at the office address listed on the reservation form during business hours until 5:00 p.m. If you plan to arrive after 5:00 p.m, or on the weekend, you will need to call the office (941-349-7777) at least one business day in advance to arrange special timing for key pick up.


CHECK OUT TIME: Check out time is any time before 10 A.M. Tenant shall be liable for any damages as a result of late check-out.

PAYMENT: All money is due as per the above dates in the form of a cashiers check, money order or travelers check (U.S. Funds). Personal check will be accepted only if received 2 weeks prior to arrival and drawn on a U.S. bank.

OCCUPANTS: Only those designated in this agreement as Tenant shall occupy the unit unless written consent of Owner or Owner’s agent is obtained. Tenant agrees to abide by all occupancy rules of association or other governing agency.

ASSOCIATION RULES AND REGULATIONS: Anyone occupying a unit governed by a homeowners or condominium association shall abide by all association rules and regulations. Tenant shall not be permitted to take occupancy unless Tenant has obtained all required association approvals. Tenant shall have sole responsibility for making application to the association and shall do so within the time frame required by association. Tenant agrees to comply with all association requests for information.

ACCOMMODATIONS: Due to circumstances beyond the control of Broker, if your designated unit is not available for any reason, Broker will use its best efforts to locate a comparable substitute unit. In the event a substitute unit is not available, Tenant agrees to hold Owner, Broker, its agents and representatives harmless for any damages, costs or inconvenience suffered and Tenant shall receive a full refund of any and all amounts paid.

AMENITIES: Tenant agrees to hold Owner and Broker harmless in the event of a failure of or non availability of any amenity.

VEHICLES: No boats, motor homes, trailers, commercial vehicles or motorcycles shall be permitted on the premises unless otherwise provided herein.

PETS: Pets are not permitted.

SEASONAL CLEANING /DAMAGE/ UTILITY DEPOSIT: This Deposit is required with all confirmed reservations and shall not be applied to the rent by the Tenant. Owner may apply deposit to electric, telephone, cleaning charges, taxes and damages or any charges due under the terms of this agreement as well as consider such deposit a good faith deposit. Deposit balances if any will be refunded after Owner receives ALL final bills. THIS GENERALLY TAKES UP TO 60 DAYS.

Damages caused by Tenant will be deducted from the Deposit but this does not limit the amounts to be charged. Tenant agrees to submit payment for any long distance, electric, utility charges as they are submitted to Tenant during the rental term. Any balance of amounts owed left after check-out will be deducted from the Deposit and if any additional sums are due over and above the amount of the Deposit, Tenant agree to send payment on demand from Broker or Owner immediately. Utility charges may be prorated by Owner if billing periods do not correspond to occupancy dates.

RIGHT OF ENTRY: Unit is not currently listed for sale. Upon 24 hours notice, Owner or Owner’s representative(s) have the right to enter the unit for the purpose of showing the unit to prospective purchasers or tenants, to make repairs, or to inspect unit. Owner & Broker and/or its representatives have immediate right of entry in case of emergency; or to protect or preserve the premises. Tenant shall not alter premises or add locks without prior written consent from Owner or Owner’s representative. Tenant is not permitted to have access to any rooms, storage areas or closets which are designated to be exclusively for the use of the Owner.

CANCELLATION TERMS: (i) Tenant may cancel this agreement and pay a $150.00 cancellation fee to Broker by providing Broker with written notice by certified mail at least 90 days prior to check-in date. (ii) If Tenant cancels this agreement less than 90 days prior to the check-in date, Tenant shall be obligated to pay all RENT payments specified in this agreement and all monies received by Broker or Owner may be retained. (iii) Owner may cancel this agreement at least 90 days prior to check -in date and all advance funds will be refunded to Tenant. Owner or Broker shall not be responsible for any costs Tenant may incur for travel or other arrangements in the event of cancellation by Owner or Tenant.

PHONE/CABLE: Tenant is responsible for all long distance phone charges and any additional Cable services if Cable is provided. Phones shall be used for local calls only. Any long distance calls must be made by calling card, collect or credit cards. Do not accept any collect calls or allow any calls to be charged to the phone.

MISCELLANEOUS CHARGES: Tenant shall be assessed Locksmith charges and Association charges, if any, for each key, pass, pool tag, opener, lost or not returned to Broker or Owner upon check-out date. Such charges will be deducted from the Deposit. Tenant agrees to pay Broker the greater of $35.00 or actual cost immediately to provide access to the unit in the event of a lock out.

CLEANING CHARGES: Tenant agrees to pay the aforementioned cleaning charges, plus applicable taxes. Base cleaning charge includes two laundry loads of linens/sheets/towels after check-out. Tenant shall not be responsible for making up beds at check-out. There will be a cleaning charge for dirty dishes, pots and utensils. If Broker determines, in its sole discretion, that excessive dirt, furniture stains, carpet stains or other damage is present, additional charges will be assessed and deducted from Deposit and/or charged in addition to the Deposit.

MAINTENANCE: Owner shall be responsible for maintaining the unit unless damage is caused by Tenant’s misuse or neglect. Tenant agrees that no rent reduction or abatement will be given unless unit is deemed to be completely uninhabitable. Tenant may not make any changes to the unit and must put furniture back to its original placement if moved. Broker will order repairs in a timely manner once notification is given by Tenant, but Broker has no control over the scheduling availability of vendors. Any work performed by the Peppertree Bay Association in the unit or buildings, nearby buildings, grounds or common amenities is not reason for refund or cancellation of this agreement after check-in date. Broker shall not be liable for any losses or damages, including incidental or consequential damages, including those caused by Owner’s failure to perform repairs and maintain the unit.

ASSIGNMENT: Tenant shall not assign this agreement or sublet the premises or any part thereof. Any unauthorized transfer of interest by the Tenant shall be a material breach of this agreement.

INDEMNIFICATION: Tenant agrees to defend, indemnify and hold harmless Owner and Broker and their agents from claims, suits or damages of any kind, from or related to any acts or omissions of Tenant or Tenant’s guests. Tenant agrees to defend, indemnify and hold Broker and its agents harmless from damages and losses unless due to Broker’s gross negligence. Tenant agrees to look solely to the Owner in the event of a legal dispute regarding this agreement or the premises.

RISK OF LOSS: Personal property of Tenant and Tenants invitees shall be in the unit at the sole risk of Tenant. Broker and Owner shall not be liable for any damage caused to said personal property arising from fire, accident, acts of God, criminal acts, acts of negligence or bursting or leaking pipes.

ATTORNEYS FEES: Should it become necessary for Owner or Broker to employ an attorney to enforce the terms and conditions of this agreement, Tenant shall be responsible for all costs and Attorneys fees including but not limited to an in house attorney of broker whether or not suit is filed.

HAZARDS: It is unknown if there are hazards that affect the premises. Broker does not have the technical expertise to advise you of their significance or to ascertain whether or not they are present. Hazardous substances in the home can include cleaning chemicals, paint, lawn and garden chemicals and a variety of indoor air pollutants that can accumulate in improperly ventilated buildings. Hazardous substances outside the home include those found in contaminated land, water, landfills and other disposal sites, and industrial air and water emissions. Some of the more common hazards are asbestos, ground water contamination, lead base paint, urea formaldehyde, foam insulation (UFFI) mold, mildew and radon gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your county public health unit. Any property built prior to 1978 may contain a lead based paint hazard.

RADON GAS DISCLOSURE: Radon is a naturally occurring radioactive gas that when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your county public health unit. Broker makes no representations about the existence of radon gas on the subject Premises.

LEAD WARNING STATEMENT: This residential dwelling was built prior to 1978, and every purchaser or tenant is notified that such property may present exposure to lead from lead-based paint at a place young children at risk of developing lead poisoning. Lead poisoning in young children may produce permanent neurological damage, including learning disabilities, reduced intelligence quotient, behavioral problems and impaired memory. Lead poisoning also poses a particular risk to pregnant women. The seller or lessor of any interest in residential real property is required to provide the buyer or tenant with any information on lead-based paint hazards for risk assessments or inspections in the seller’s or lessor’s possession and notify the buyer/tenant of any unknown lead-based paint hazards. A risk assessment or inspection for possible lead-based paint hazards recommended prior to purchase or rental.

TIME IS OF THE ESSENCE: Time is of the essence with respect to all time periods contained in this agreement. All covenants and agreements of this rental agreement shall be binding upon applied to the heirs, executors, legal representatives, trustees, and assigns of the respective parties hereto.

Contact Us

Peppertree Bay Realty Inc
6056 Midnight Pass Road
Sarasota, Florida USA 34242

T 941.349.7777
F 941.346.0371


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